Third EAGE Workshop on HPC in Americas

Recommendations for Oral Presenters

1. IMPORTANT INFORMATION

1.1 GENERAL INFO

To ensure the success of the forthcoming EAGE conference, and to satisfy the high expectations of the delegates, it is important that presenters adhere to certain standards and guidelines. These are explained in the following pages and you are requested to read them carefully.

As presenter you are going to communicate the result of your work. In doing so you have to consider carefully who your target audience is and what is of interest to them.

It should be kept in mind that the majority of delegates are practicing geoscientists who like to leave the conference with new ideas and developments that are applicable in their respective business activities. Targeting your presentation to a narrow audience of specialists is justified only for very specialised sessions.

Additionally, the amount and detail of information that can be communicated in a 20-minute presentation is very limited. This means that complexities, detailed derivations and involved arguments will fail to reach your audience. Simple statements and illustrations are easier to understand and these must convey the essence of your presentation.

All presentations must be in English and should follow the ‘Professional and Ethical standards’ as stipulated in article XI of EAGE’s By-laws. Programme times must be strictly adhered to.

1.2 REGISTRATION

All speakers must register for the conference by the regular registration deadline.

1.3 CANCELLATIONS

Should you be unable to give your presentation, please notify us via email at acs@eage.org by 27 April 2022 at the latest.

Withdrawal of abstracts before 27 April 2022: your paper will not be published on EarthDoc.

Cancellations of presentations after 27 April 2022 may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.

Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

2. ORAL PRESENTATIONS

The conference will be held in Salvador Bahía, Brazil at Senai Cimatec and presenters will have the chance to present online in our virtual portal if they cannot travel to the Brazil during the event dates.

Each presenter will have 20 minutes presentation and 10 minutes slot at the end of it to deliver the Q&A with the audience. In total each presenter will have 30 minutes in length to deliver its talk.

2.4 GENERAL PRESENTATION GUIDELINES

A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.

Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.

The structure of a good presentation is as follows:

Define the subject, give a general outline and state the goals of your presentation in your introduction.
Work out your presentation in more detail.
Summarise and draw conclusions, which refer back to your introduction.

Generally, audience’s attention is high at the beginning of a presentation, will decrease and is at its worst about two thirds of the way through. When you reach the conclusion, their attention will increase again. You can help your audience to concentrate by restricting detail to a minimum, using variety in visual aids and tone of voice, and by summarising frequently.