Presentation Guidelines
Updated: 22 July
Oral Presentation (Only In-person) | Poster Presentation (In-person) | Online Poster Presentation |
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Oral Presentations (In-person)
A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.
Objective & Structure
Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.
The structure of a good presentation is as follows:
- Define the subject, give a general outline and state the goals of your presentation in your introduction.
- Work out your presentation in more detail.
- Summarise and draw conclusions, which refer back to your introduction.
Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in the first and on the last page of the power point slides (videos and oral presentations).
We recommend you to make an overview with the estimated timing of your presentation
and to prepare yourself for questions from the audience. Rehearsal of your presentation
is strongly recommended! Please note that presenting to a live audience can take a little
longer than during a rehearsal.
It is important to adhere to the time schedule: 25 minutes in total per presentation (20 minutes speaking time and 5 minutes question time).
Generally, audience’s attention is high at the beginning of an oral presentation, will decrease and is at its worst about two thirds of the way through. When you reach the conclusion, their attention will increase again. You can help your audience to concentrate by restricting detail to a minimum, using variety in visual aids and tone of voice, maintaining eye contact and by summarising frequently.
Visual Aids
Each session room is equipped with a data projector and a computer (for the PowerPoint presentation); therefore no additional computers will be required.
The presentations need to be uploaded to the computer in the room prior to the start of the session. More information on how to do this will be available soon.
Poster Presentations (In-person)
A poster is an ideal medium for an informal exchange of ideas and it can pave the way great discussions between participants. All on-site poster presenters have in total 10 minutes to present their work, including time for questions.
What to Prepare?
A0 Poster (Printed)
In order to obtain a design for your poster which aims to generate active discussion it is recommended to:
- Use the conference logo;
- Include the paper reference (abstract number) and presentation title on your poster;
- Place the highlights at eye level (i.e. the upper half of the wall element);
- Divide each poster into at least three equal columns for readability of text. Illustrations may extend over 2 or 3 columns;
- Text and Character Size:
- Word-process all text (including captions) and print on a plain light coloured background.
- Use a minimum font size of 18 points. (Text should be readable from 2 meters away.)
- Illustrations:
- Should have a resolution of 300 dpi to be suitable for printing on A0.
- Should be placed large enough on the poster so it is readable from five feet away.
- Poster Format:
- The maximum allowed paper size is A0.
- There is one (1) poster board available per presentation; you are required to use 'Portrait' layout for your poster.
Pre-recorded Presentation Video
Please prepare a pre-recorded poster presentation video (5 min. in length, mp4 format recommended) using this online poster PPT template.
The video will be played online for the audience who are not able to join us on-site for your presentation.
At the end of the video, you will be invited to join the online platform for the Q&A or through the virtual Q&A app. We will update the format for your Q&A closer to the event date.
Please check the presentation video guidelines.
Objective & Structure
Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.
The structure of a good presentation is as follows:
- Define the subject, give a general outline and state the goals of your presentation in your introduction.
- Work out your presentation in more detail.
- Summarise and draw conclusions, which refer back to your introduction.
We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.
To have a successful presentation, make sure your poster is attractive, well laid out and largely self-explanatory. The explanation of your poster should complement your visual display.
The poster presentation should be given during the allocated time slot. Please note that the presenter MUST be on-site to present the poster. Simply hanging up the poster does not suffice as a presentation. Should you encounter difficulties presenting the poster, you are urged to contact your session chairperson AND an EAGE representative, located at the EAGE desk.
The poster will be on display throughout the 3-day conference. This should be mounted between 08:00 hrs and 09:00 hrs (TBC).
Poster Facilities
In order to facilitate presenting your poster, we will provide:
- Display unit: One (1) wall element, inside measurements of approx. 95 cm wide and 147 cm high (TBC).
- Mounting materials.
Online Poster Presentations
An online poster is also an ideal medium for an informal exchange of ideas and it can pave the way great discussions between participants, even online. All online poster presenters have in total 5 minutes to present their work through a pre-recorded video, and an additional 5 minutes for questions.
Pre-recorded Presentation Video
Please prepare a pre-recorded poster presentation video (5 min. in length, mp4 format recommended) using this online poster PPT template.
The video will be played as part of your online presentation.
At the end of the video, you will be invited to join the online platform for the Q&A or through the virtual Q&A app. We will update the format for your Q&A closer to the event date.
Please check the presentation video guidelines.
Objective & Structure
Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.
The structure of a good presentation is as follows:
- Define the subject, give a general outline and state the goals of your presentation in your introduction.
- Work out your presentation in more detail.
- Summarise and draw conclusions, which refer back to your introduction.
We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.