rules and regulations
Please read EAGE's exhibition terms & conditions and IFEMA's official documents carefully, you must adhere to these rules:
- 3: Coordination of Business Activities
- 4: Instructions for action in case of emergency
- 5: Confined Works Regulation
- 6: People Lifting Platforms Standard
- 7: Internal Rules on Assignment of Work Equipment to Outside Companies
- 8: Safety Standard for Machine and Tool Management
- 9: Signalling Security Standard
- 10: Vehicle Safety Standard
- 11: Rolling Scaffolding Standard
- 12: Standards forklifts
- 13: Rules of ladders use
- 14: Norms Work Team with Low Voltage Risk
- 15: Generic Risks and Preventive Measures in Exposure Areas
- 16: Fairgrounds & IPM Validation of Electrical Installations
Works and Services Request Forms
- Authorization request for private security- All enclosures
- Authorization Request for WIFI installations - Fairgrounds
- Authorization request for antenna cable connections - All enclosures
- Catering stands communication - Fairgrounds
- Communication for the performance of Catering Organizer Concerts - Fairgrounds
- Prevention of labor risks and business activity coordination - Fairgrounds
- Authorization request for rigging structures in halls / Rigging - Fairgrounds
- Request for access of lift trucks and elevator platforms - Fairgrounds
- Request for show authorization - All enclosures
- Use of sound in halls declaration form - Fairgrounds
Rules for risk prevention against COVID-19
Environment, Energy and Sustainability Standards
- Environment, Energy and Sustainability Standards for exhibitor and external operators
- Environment, Energy and Sustainability Standards in Events for IFEMA MADRID for IFEMA MADRID staff and Collaborating Companies
Build up & Break down schedule
Please use all the time given.
| Friday 3 Jun. | Saturday 4 Jun. | Sunday 5 Jun. | Monday 6 Jun. | Tuesday 7 Jun. | Wednesday 8 Jun. | Thursday 9 Jun. | Friday 10 Jun. | |
| Build up - Space Only | 08:00 22:00 | 08:00 22:00 | 08:00 22:00 | 08:00 13:00 | ||||
| Build up - Booth Package | - | - | 08:00 22:00 | 08:00 13:00 | ||||
| Early Exhibition Entrance | 18:00 | 08:00 | 08:00 | 08:00 | ||||
| Exhibition Open | 19:00 21:00 | 09:00 - 18:30 | 09:00 - 18:30 | 09:00 - 18:30 | ||||
| Break down - Booth Package | 18:30 22:00 | |||||||
| Break down - Space Only | **20:30 22:00 | 08:00 22:00 |
*If you have booked the Booth Package stand you will be informed when your stand will be ready.
Removal of exhibits prior to 18.30 hrs on Thursday 9 June 2022 is strictly prohibited.
**Between 19:30 and 20:30hrs, IFEMA will begin the breakdown of the exhibition with the removal of the aisle carpets and safety cables on rigging points. During this time exhibitors & stand builders will not be allowed to occupy the aisles. The usage of forklifts, trolleys and loading bays will not be allowed until after 20:30hrs.
*Time table is subject to change
Early Exhibition Entrance
Exhibitors who have applied for early entrance will be able to enter the exhibition 60 mins before official opening hours.
Maintenance
Exhibitors who wish to work on their booths after opening hours of the exhibition can do so until half an hour after closing time. If the work exceeds this time, there will be a surcharge per exhibitor. Preferably, maintenance should be carried out in the morning between 08:00 – 09:00 hrs. No work will be permitted during the opening hours of the exhibition.
Contractors Maintenance Pass
- A valid "EAGE Contractors Maintenance Pass" is required for entry to the exhibition hall during maintenance hours.
- Stand builders/Contractors who need early access to the exhibition hall for maintenance purposes can collect their "EAGE Contractors Maintenance Pass" at the Helpdesk (Main Entrance) on:
- Saturday, 4 June, 14:00 - 17:00hrs; and
- Sunday, 5 June, 10:00 - 12:00hrs
- Each stand builder/contractor company is entitled to a maximum of four (4) passes.
- No prior registration is needed for collection of your maintenance pass.
Noise Level
Exhibitors operating sound producing equipment must keep the sound at a reasonable volume, of which a sound level of 60 decibel or more (measured at the corner of the stand) will not be exceeded, in order to avoid disturbing other exhibitors. Public address systems, laser shows, radio broadcasts and other devices used solely to attract attention by sound are prohibited. EAGE reserves the right to regulate and/or restrict any sound.
Distribution of Promotional Material
It is not allowed to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles or in and around the venue areas, except for the exhibitors’ own stand.
Photography, Video and Audio-recording
Due to the importance of the technical content, exhibitors must receive prior approval from the EAGE Exhibition Team for any photography, video and/or audio-recording of any activity within the venue. Recording of technical sessions is strictly forbidden.