Rules and Regulations

Build up / Break down Schedule

Build up
29 August 2021
14:00 - 18:00 hrs
Break down1 September 2021Time to be confirmed in due time

Removal of exhibits prior during official opening hours s strictly prohibited.

Health, Safety and Environment

In case of emergency please use the (emergency) exits to leave the building.

  • Always put your own safety first
  • Always follow the instructions given by emergency services
  • Stay calm and prevent panic

Security

The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever. 

Insurance

Each exhibitor exhibits at his own risk. 

EAGE, LAC Near Surface Geoscience 2021 and the Bordeaux Congress Centre, do not accept any responsibility for damage to, or loss of, any properties caused by Exhibitors or Contractors. Exhibitors are especially warned that all exhibits are the sole responsibility of the Company/Individual to whom they belong. Exhibitors must effect their own insurance against all risks. The strongest possible precautions against opportunist theft should be taken at all times.

EAGE is not responsible for any loss sustained by exhibitors from fire, theft, damage or any other cause, or for personal injury or loss to or by any person employed by the exhibitor or any third party.

Exhibitors shall have no claim whatsoever against: 

EAGE / LAC Near Surface Geoscience 2021 and other committees / Bordeaux Congress Centre.

EAGE will not be liable for any financial loss incurred by the exhibitors resulting from cancellation or curtailment of the exhibition for any reason whatsoever.

Noise level

Exhibitors must not obstruct or disturb neighbouring stands when showing slides, films or videos, playing music, running machinery or giving demonstrations. Laser shows are prohibited.

It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.

Non-Smoking

Smoking inside the event venue is prohibited. 

Booth Management

  • Stands must remain open, with exhibits on display and booth personnel on duty during opening hours;
  • Canvassing in the aisles and public areas of the building and its environment is expressly prohibited;
  • Emergency exits, signs indicating exits and access to rooms housing technical facilities must not be blocked or obstructed in any way by the exhibition booths or exhibits;
  • Fire alarm equipment, hydrants, fire extinguishers and signs indicating such equipment should not be removed or obstructed in any way;
  • No part of any booth exhibit may overhang any aisle or exceed the boundaries of the booth space rented. All sides of shell scheme booths bordering on aisles are open. At those sides of the booths no walling is allowed.

Booth package

Included in the Booth Package is:

  • White wall panels (height 250 cm) with aluminum frame
  • 1 Mains connection, incl. normal electricity consumption
  • Socket outlet
  • 1 spotlight per 3 m²
  • Carpet
  • A fascia with name board, including black regular lettering on the open sides of the booth, in a standard style

Our supplier can provide you with:


Fascia

More information about how to submit your fascia text will follow

Included in your Booth Package 

Furniture

More information about how to order furniture will follow.


Graphics

Make your booth stand out by printed wall panels, more information will follow.


Note:

  • It is prohibited to drive screws, nails etc into the shell scheme panels.
  • You will be informed when your stand is ready for decorating
  • If aisles are blocked or neighbouring exhibitors complain, EAGE Events BV reserves the right to interrupt or impose time restrictions on demonstrations etc.

Construction and/or Dismantling during Exhibition Period

No constructive and/or dismantling work on stands or interiors will be permitted during the exhibition opening period.

Exhibitors may dismantle their stand on Wednesday 1 September 2021. At the end of the dismantling period, the stand space should be left clean and free of adhesive tape. 

Technical Information

Electricity

The installation of electrical work by any person other than our supplier is expressly prohibited. No person other than a member of the contractor's staff may alter, or otherwise interfere with electrical installations. All wiring must comply with regulations as defined by Bordeaux Congress Centre.

Participants are not permitted to switch a neighbouring stand’s power on and/or off. 

Electricity is NOT provided 24 hours a day. Electricity will be switched on in advance of the start of the show and shut down after the show.

Construction height

General construction height of shell scheme stands is 2.50 meters. No other feature or exhibit elsewhere on the stands may exceed this height.

Delivery of Goods

Neither EAGE nor Bordeaux Congress Centre are responsible for delivery of goods. Please contact Meritex International Ltd for more information. 

We would strongly recommend against exhibitors trying to send shipments direct to the venue, as they are liable to be rejected prior to the build up period.

The exhibitor will be responsible for the orderly conduct of deliveries and removals as well as the organization of construction and dismantling in the exhibition hall, the loading and unloading area, as well as on the public highway.

The delivery and removal of exhibition goods will take place via the indicated  entrances and exits of the exhibition hall located alongside the loading and unloading area.

Delivery of goods by car

Offloading can be done at one of the side entrances of the exhibition. Please inform the EAGE Exhibition Team if you wish to offload materials.