stand restrictions
Please read this page carefully as it contains important information on other rules & regulations that must be followed:
- Booth Management rules
- "Booth Package" stands
- "Space Only" stands
Booth Management
- Stands must remain open with exhibits on display and booth personnel on duty during opening hours;
- Canvassing in the aisles and public areas of the building and its environment is expressly prohibited;
- Exhibitors must apply equality in their approach to the attendants according to nationality, academic position, or any other factor is against the event policy;
- All live animals are prohibited, with the exception of guide dogs and service animals;
- Companies may not sell food items at their booths. Any drinks dispensed must be served in disposable containers and purely as hospitality to a prospective customer and may not be made available to the passing public.
- Exhibit machinery and vehicles with fuel in the tank is not allowed;
- Emergency exits, signs indicating exits, toilets and access to rooms housing technical facilities must not be blocked or obstructed in any way by the exhibition booths or exhibits;
- Fire alarm equipment, hydrants, fire extinguishers and signs indicating such equipment should not be removed or obstructed in any way;
- No part of any booth exhibit may overhang any gangway or exceed the boundaries of the booth space rented. All sides of shell scheme booths bordering on gangways are open. At those sides of the booths no walling is allowed.
Exceptions to these rules are made by the EAGE Exhibition Team only (in writing).
All booths and booth interiors must be completed, including painting and sign writing and must be open for inspection, clean and in good order, with surroundings free from obstruction and rubbish, and with exhibits in position. The booth must remain open with exhibits on display during opening hours. EAGE Conferences BV remains the right to dispose of an exhibitor’s stand space without further notification or formal notice of default, if he has failed to comply in time with his obligation to pay the organisers.
Booth Package
The Booth Package includes:
- White-walled panels (height 250 cm) with aluminium frames;
- Main connection including a socket outlet;
- One spotlight per 3 m2;
- Normal electricity consumption;
- A fascia with name board, including regular lettering in black, in a standard style on the open sides of the booth;
- Carpet;
- Booth cleaning, including the emptying of rubbish bins.
Please note that furniture is not included in your stand, this can be ordered via Gielissen; more information can be found below. Gielissen will email you the login details to the webshop, you can also contact them at eage@gielissen.nl.
Space Only
All exhibitors having booked “Space Only” MUST submit a copy of the stand design to the EAGE Exhibition Team for evaluation and approval no later than 15 August 2021. Please submit a clear sketch with measurements and scale floor plan (in meters), or a model plus scale drawing. This information should contain the name and address of the stand building contractor. Failure to provide a stand design for approval will result in the exhibitor not having permission to build.
You have to apply for this approval no later than 15 August 2021. The exhibitor can only start construction for the event after receiving an approval of the stand design (and all required paperwork) by the EAGE Exhibition Team. Amsterdam RAI and EAGE Conferences BV reserves the right to stop the building work at any time of any stand that is not fulfilling all rules specified in the rules and regulations.
Stand design will be checked by EAGE on a.o. the following points:
- Joint stand walls: when you do not have an island booth you are requested to put in walls to divide your space from your neighbours’.
- 50cm inward rule for walls: walling on the aisle sides is not allowed. Walls need to be at a minimum distance of 50cm from the aisle.
- Rigging and banners: rigging and banners will be checked on sightlines, height, overhang and size. Banners bigger than 12 square meters need to be approved by the EAGE Exhibition Team. These banners will be evaluated individually
- Overhang: no part of any booth exhibit may overhang any gangway or exceed the booth boundary space rented
Companies constructing their own booths (i.e. those that do not take the Booth Package) need to be aware of the fact that EAGE Conferences BV will not supply such stands with any walls, fascia boards, electricity etc. Stand construction needs to comply with the quality standards set by EAGE Conferences BV and the rules and regulations set by Amsterdam RAI.
Walls and/or exhibits with unfinished backs or sides that are visible to neighboring stands must be made presentable. Moreover, it is not allowed to use walls of any adjacent space for any purpose.
Island stands
These stands have aisles on all sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed. The approved height is 250 cm, including raised platforms.
Multistorey stands
The stand design of stands with two or more storeys and raised exhibit areas is considered a complex stand and therefore must request a permit. You have to apply for approval and licence. Without an approval you will not have permission to build your booth. RAI Amsterdam and EAGE Conferences BV reserve the right to stop building work at any time.
Please refer to the RAI official document:
Corner/Head stands
These peninsula stands have aisles on two or three sides. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
Middle stand
These stands only have an aisle on one side. No walling is allowed at the aisles. When you design this type of stand please ensure that the view of other stands and of the exhibition as a whole is not obstructed.
Construction and/or Dismantling
No construction and/or dismantling work on stands or interiors will be permitted during the exhibition opening hours. Walls and/or exhibits with unfinished backs or sides that are visible to neighbouring stands must be made presentable. Moreover, it is prohibited to use walls of any adjacent space for any purpose. The exhibitor is only allowed to install platforms, partition walls and coverings with the organiser's written permission.
The exhibitor and/or stand builder must remove all tape, waste and other materials from the floor after the break down. Any expenses made to remove this will be charged.
| Friday 15 October | Saturday 16 October | Sunday 17 October | Monday 18 October | Thursday 21 October | Friday 22 October | |
| Build up* | 08:00 22:00 | 08:00 22:00 | 08:00 22:00 | 08:00 13:00 | ||
| Break down - Booth Package | 16:30 22:00 | |||||
| Break down - Space Only | 16:30 22:00 | 08:00 22:00 |
*If you have booked the Booth Package stand you will be informed when your stand will be ready.
Time table may be subject to change