IOR 2021
19-22 April 2021 | Online Event
Guidelines for Poster Presenters & Presentations
The conference will be held fully online in our IOR2021 "Virtual Event Portal". This portal will soon be open to all presenters and registered attendees. Please read the information below carefully!
1. GENERAL INFO
1.1 Login to the Virtual Event Portal
To login to the online portal to see the conference timeline, you will need to use your email address (username) and Pin code. These details will be provided to all registered participants prior to the start of the conference.
1.2. Time Zones
Please note that all timings in the Technical Programme Schedule are in Central European Summer Time (CEST) / UTC+2. The only place where you can choose your browser time zone is in your "settings" of the Virtual Event Portal. If you choose this option on the Portal, please make sure to take this difference in timings into account when attending the sessions.
1.3. Refresh Browser
If you cannot see the session anymore or if you are having challenges with your audio please refresh your browser or try to sign-out and to sign back in.
1.4. Connecting with the Meeting Hub
The Meeting Hub allows you to communicate easily with other conference participants through direct chat or video calls. You can also see the full list of registered participants here.
2. NAVIGATING THE TIMELINE
2.1. TIMELINE OVERVIEW/JOIN A SESSION
You will see the event Timeline on the main screen.
You can scroll down to see the full schedule of the day. You can see the details of each session by clicking on the session bar.
When a session is closed, you can preview a session by clicking on the “Preview” button. Here you can see when the session will start.
When a session is about to start, click on ‘Join’.
To view another session, click on “Back to the Timeline” in the top-left of your screen.
3. E-POSTER SESSIONS
There will be four poster sessions, see the Technical Programme Schedule for the full details.
3.1. INFORMATION FOR POSTER PRESENTERS
Each poster session is schedule for 1 hour (60 minutes). You are required to be available online for the full duration of the poster session.
Participants will be able to join any poster presentation within a session, by joining the presenter's "virtual queue".
As a presenter, you will need to accept their request to join your presentation. Once you have allowed participants into your presentation, you can welcome them to the discussion and answer their questions.
When the discussion is finished, you can remove the current attendees, and accept new ones into your presentation.
Instructions for Virtual Poster Presenters:
3.2. INSTRUCTIONS FOR POSTER PRESENTATION AUDIENCE
During the allotted poster sessions you can join any of the poster presentations, after which you will automatically enter a "virtual queue". Please be patient and wait for a few minutes until the presenter accepts your request to join the presentation. After the presenter welcomes you to the discussion, they will be able to give you a recap and answer questions about their presentation.
At any time you will be able to leave the e-poster and go back to the timeline to join another e-poster or the Virtual Exhibition Gallery. When the discussion is finished the presenter will remove the current attendees and accept the next group.
Important! :
- Join the poster presenter by "virtually queuing", be patient and wait a few minutes until the presenter accepts your request to join his presentation
- Ask questions in writing in the "Live Q&A" window
- Ask questions using your mic if the presenter has unmuted you
Instructions to join the Virtual Poster Presentation:
4. TECHNICAL ISSUES?
If you have any questions, you can use the "Live Support" button on the top right corner of the virtual portal.