Information for Speakers and Session Chairs
SESSION CHAIR
To fill in the response form or to download the guidelines for session chairs, please use the following links:
- To access the form to respond to the session chair invitation;
- Guidelines for Session Chairs to help you preparing the session;
- Preparatory meeting schedule to meet the speakers in your session.
If you accept the invitation, you will receive additional information closer to the event start date.
If you have missed the presentation given by the Technical Programme Officer, Aart-Jan van Wijngaarden, during the Chairpersons' Lunch, kindly download it via this link.
PRESENTERS
Important note for presenters:
An integral part of a technical presentation (be it an oral or poster presentation), is the technical discussion at the end of the presentation. The author should be prepared and able to discuss their paper with their peers in the audience during the last 5 minutes of his timeslot. The discussion will be facilitated by the session chair.
If the speaker deems their level of English not sufficient to have this discussion, the speaker can bring a colleague or peer to assist them at the time of the discussion as well. The speaker should indicate this to their session chair prior to the start of the session and introduce the person to the chair at that time.
If a speaker is not able to come to the Annual to present their own paper, they may be represented by one of their co-authors. Again, to enable a meaningful technical discussion, the alternative speaker should be familiar with the presented work and its background. The speaker should inform the EAGE office at abstracts@eage.org before 15 April to indicate this. Kindly use the Presenter Name Confirmation form for this purpose.
If the alternate speaker is not familiar with the work and this becomes clear in the discussion, this could lead to rejection of future papers at EAGE events by both the original and the alternate speaker.
To view your submission, kindly log on to the Presentation Portal, using your EAGE Credentials.
Confirm the name of the presenter
All presenters must confirm the name of the presenter via the online form (this link; login required) by 15 April 2019 at the latest. We will process the form within 5 working days.
The form is used to:
- confirm the name of the presenter or:
- to notify us of a replacement presenter (to process this change completely, the replacement presenter must have an EAGE account or create one);
- or to withdraw your presentation.
Please note that you can only withdraw your presentation via the form!
Oral presentations:
Please follow the below mentioned links for:
- The Recommendations for oral presentations;
- The mandatory powerpoint template to prepare your oral presentation;
- The preparatory meeting schedule with the session chair.
ePoster presentations
Please note that the upload of your ePoster will not be done through your My EAGE account.The ePoster uploads are handled by our partner, Multieposter. Below you can find the instructions for the preparations of your ePoster and the instructions to submit the ePoster.
Prepare your ePoster:
- Please use the mandatory ePoster template to create your poster file;
- PDF (ideal) or PowerPoint file;
- Not password-protected;
- One (1) slide only.
Submit your ePoster:
- Please click here to submit your ePoster;
- Password/temporary code: same log-in details as per abstract submission or use this link to set a temporary code;
- The deadline to upload your poster is before 17 May 2019, 23:59 HRS (GMT +2);
- MULTIEPOSTER will be providing technical support for all Electronic poster presenters and can be reached via email at support@multieposter.com.
Please follow the link for download the Recommendations for poster presentations.
If you have to withdraw your ePoster presentation, please inform EAGE via the online form (this link; login required) and select the correct option. The deadline to withdraw your presentation is 15 April 2019. We will process the form within 5 working days.
Copyright
Kindly read the Terms & Conditions for the accepted extended abstracts.
Cancellation information
Withdrawal of presentations before 15 April 2019: your abstract will be removed from EarthDoc.
To withdraw your presentation, please fill in the online form (this link; login required) and select the correct option.
Cancellations of presentations after 15 April 2019, 23:59 hrs (GMT+2) may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.
Extended abstracts that have not been presented, will be removed from EarthDoc.
Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.