Submission Guidelines
Anti-Plagiarism Statement
EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. EAGE takes plagiarism very seriously. Therefore, if an abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, all authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that no abstracts/papers from any of the authors (as author or co-author on subsequent papers) will be accepted for any EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.
Publication
The accepted abstract is published on EarthDoc, which is an official EAGE publications, as submitted. Badly written abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted abstracts than those attending the presentation. Therefore, EAGE will only consider properly written and informative abstracts that are submitted in line with the template instructions. Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.
Cancellation Information
In case authors want to withdraw their abstracts please adhere to the following deadlines: Withdrawal of abstracts before 1 November 2025: your abstract will be removed from EarthDoc. Cancellations of presentations after 1 November 2025 may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years. Please note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.
Selection Process
The Selection Committee will consider all abstracts submitted to the EAGE Head Office by 1 September 2025 23:59 (CEST) and authors will be notified by end-October 2023. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is composed. Each abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 1 out of every 4 submitted abstracts is rejected! The abstracts must be relevant to the Workshop Topics. Authors are strongly requested to indicate the topic under which their abstract should be evaluated by the referees.
Presentations
EAGE cannot make any contributions toward coverage of expenses relating to the presentation.
Template usage:
- Do not make a cover page for your abstract. EAGE will make this for you with the title, authors and summary. Therefore, do not include this information in the body text of your abstract.
- Start the body text of your abstract directly under the EAGE logo.
- Use font ‘Times New Roman 11pts’ with single line spacing. Set the alignment as justified and use the standard Word outline level (body text).
- Use 2,54 cm (1”) for top, bottom, left and right margin.
- The body of the abstract needs to be two (2) full pages in length.
Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.
Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.
Example of an extended abstract, by courtesy of G.D. Wach.
Uploading your Abstract
Your abstract will be uploaded in several steps using the online submission module. The body of the abstract must be uploaded in PDF. Please make sure the file is not protected.
