Submission Instructions

Call for (extended) Abstracts for the Technical Programme

The call for extended abstracts is now closed! Submitted abstracts can be accessed through the online system.

Anti-Plagiarism Statement

EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Publication 

The accepted extended abstract is published on EarthDoc, which is an official EAGE publications, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore, EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

Cancellation information 
In case authors want to withdraw their abstracts please adhere to the following deadlines:

Withdrawal of accepted presentations before 15 September 2020: your presentation will be removed from the Programme & Catalogue (P&C) and the related extended abstract will not be uploaded to EarthDoc.

Withdrawal of abstracts/presentations after 15 September 2020: your extended abstract will not be removed from the P&C as that has been taken into production by then. The related extended abstract will not be uploaded to EarthDoc.

Only extended abstracts that have been presented will be (remain) available on EarthDoc. If the presentation has not been given, the related extended abstract will be removed, before or after the event. Therefore, both withdrawn presentations and ‘no-shows’ will be removed!

Please keep in mind that cancellations of presentations after 15 September 2020 are considered as a no-show and you may risk being disqualified from presenting at all EAGE events for the next 3 years.

Note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

Selection Process

The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office through the dedicated online portal and authors will be notified in June 2020 at the latest. 

Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 2 out of every 5 submitted abstracts is rejected!

The extended abstracts must be relevant to one of the conference topics. Authors are required to indicate the topic under which their abstract should be evaluated by the reviewers. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth. Oral and poster presentations are treated equally.

Presentations

EAGE cannot make any contributions toward coverage of expenses relating to the presentation.

Layout of Extended Abstract 

Titles should be relevant and short (max. 16 words allowed, ‘ – ‘ is considered one (1) word). 

Extended abstracts must be in English, original and not have appeared in any other publication.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and consequently be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are unacceptable.

Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.

Smaller figures may be placed in 2 columns. The caption of these figures may be placed in 2 columns as well but may also be placed in 1 column (alignment justified).

A good extended abstract set in the conference template consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

Template usage Extended Abstract
• 4 full pages, A4 size;
• Within mandatory template;
• Do not modify header, footer or font size of the template;
• Do not include the title in the 4 pages of the extended abstract;
• Do not include the summary in the  pages of the extended abstract;
• Use font ‘Times New Roman 11pts’ with single line space and use the standard Word outline level (body text);
• Start the body text of your extended abstract directly under the event logo;
• NO additional empty lines to fill up the page;
• Margins 2.54cm on all sides (1”);
• Including at least 1 graphic/figure;
• Including references.

The complete list of requirements is included in the mandatory conference template.

The lay-out of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.

For your reference please follow the link to an example extended abstract [PDF:438KB], by courtesy of G.D. Wach.

Uploading your abstract 

Your extended abstract will be uploaded in several steps using the online submission module. The mandatory template is available in Word and in LaTeX. Unfortunately, we cannot accommodate submissions or revisions via email.

After the submission deadline - status 'Revision required'

Your extended abstract will be checked against the requirements after your submission is completed. If your extended abstract does not meet the requirements, you will be notified via email and the status of your extended abstract will be set to ‘Revision required’.

Corresponding authors of submissions with the status ‘Revision required’ will receive an email with a deadline to revise their extended abstract.

technical programme Sponsor