EAGE Conditions for Submitting Abstracts

Thank you for choosing to submit your abstract to an EAGE event. Your abstract will be processed by EAGE Events and/or Conferences B.V., P.O. Box 59, 3990 DB Houten, the Netherlands. 

Please find the conditions for submitting the abstract and the use by the European Association of Geoscientists & Engineers and its affiliated/group companies, including – but not limited to –EAGE Events B.V., EAGE Conferences B.V. and EAGE Publications B.V. (hereinafter jointly referred to as: “EAGE”) below. By proceeding with submitting your abstract, you agree with all of these conditions. Should you have any questions or remarks, please contact our office.

* You Will Always Remain the Copyrights Owner of the Text
 
As author you will always remain the owner of the copyrights to the abstract. However, you give EAGE the permission to use your work (or, in legal terms: you grant a license to EAGE with respect to the abstract). It is set out in further detail below what conditions apply to this license.
 
* Criteria to Submit the Abstract
 
Of course you must be entitled to submit the abstract to EAGE and the abstract may not infringe any (intellectual property) rights of third parties or otherwise be harmful to EAGE or third parties. By uploading the abstract, you declare that:
-    you hold all rights (including the intellectual property rights) to all of the elements in the abstract (e.g. the text as well as any pictures, graphs, diagrams, tables, charts, etc. that are depicted) or have been granted a documented license to submit the abstract;
-    the work does not contain plagiarism and no rights of third parties (including intellectual property rights or any civil rights) will be infringed by either submitting the abstract to EAGE or the use of the abstract by EAGE and its partners;
-    the abstract does not contain any faulty or illegal information or information that brings EAGE or third parties into disrepute;
-    the abstract does not contain trade secrets of third parties;
-    the abstract does not contain any libelous matter, is not defamatory or obscene or can otherwise harm the reputation, good name or integrity of EAGE or third parties;
-    the abstract does not harm the financial or other interests of third parties (for example if the abstract contains confidential information).

 In the event not all of the abovementioned criteria are met, you shall refrain from uploading it.

* Fulfillment of all criteria
 
It is very important to EAGE that all of the criteria set out above are met and we note that you are fully responsible and liable for the contents of the abstract and/or not complying with the criteria. EAGE has no obligation to verify the contents of the abstract or to verify if the exploitation thereof may cause any damages to EAGE or third parties. Should the abstract you are about to submit fail to meet one or more of these criteria, EAGE is allowed to stop the exploitation of the abstract immediately and can decide to pass any claims EAGE and its partners (such as other companies in its group structure or the parties it granted permission to) receive from third parties on to you. By uploading the abstract, you declare you are aware of this and that you agree to indemnify all these parties for all of their costs and damages that are the result of the fact that the abstract does not meet all criteria (for instance legal costs for advice and proceedings, reimbursements that EAGE had to pay to any third party, costs for removing the abstract from all sources, etc.). Furthermore, you will provide full cooperation to EAGE so EAGE can react promptly and thoroughly to any claims of third parties.

* Exclusivity to EAGE for Six Months
 
It is important for EAGE that the abstract that you submit is not in any way used for other events or by any other parties (including you as the author). In that way, EAGE can keep its publications for the event exclusive. Therefore, you agree that EAGE is the only party that is entitled to use the abstract until six (6) months after the event that you submit the abstract for (or, in juridical terms: you grant EAGE an exclusive license for six (6) months). You declare that you have not submitted the abstract previously to other parties, and that you will not do so until after six (6) months after the event. This means that until these six months are over, you cannot copy or make available the abstract to the public, for instance by publishing it online or sending it to other parties (explicitly including hosting parties of other events).
Exceptions may be granted for instance for internal (company) use or educational purposes. For confirmation, please contact us using the contact details below.
After these six months, you are free to use the original abstract that you hereby submit to EAGE for other goals (i.e. not a version as amended and published by EAGE with the lay-out and logo of EAGE or any images that may have been added).
 
* Use of the Abstract by EAGE
 
You grant EAGE the permission to use (e.g. publish and distribute) the abstract for the event you uploaded the abstract for. Amongst others, you grant EAGE the right to place the abstract on a USB stick or other medium that may be handed out to the visitors of the event and the contributing parties.
Should you present the abstract at the event, it speaks for itself that EAGE has your permission to show (your presentation of) the abstract at the conference space to the public and to provide all visitors with hand-outs.
Further to this, EAGE will be allowed to upload the abstract to its digital database called EarthDoc (and any other database that EAGE will have in the future).
Finally, EAGE may publish the abstract through other means (including the sale of the abstracts to third parties, for instance as download or pay-per-view), or having this done by third parties, such as publishers of magazines, databases or publishers of printed content.
The exclusivity of EAGE to use the abstract shall expire after six (6) months after the event, but the permission of EAGE to use the abstract (for free) shall not. (Juridical: the license of EAGE to the abstract shall not be restricted in time.) This means that even after these six months EAGE can still use the abstract in the ways summed up above.
 
* Any Questions?
 
Do you have any questions regarding these conditions? Please feel free to contact us!
 
EAGE Events B.V.,  P.O. Box 59, 3990 DB Houten, the Netherlands  
E-mail: abstracts@eage.org - Telephone: +31 88 99 55 0 55
(open during office hours between 9 AM – 5 PM CET, Monday – Friday)