Instructional Guide EAGE OnAir portal for Participants & Speakers
The conference will be held fully online in our EAGE "Virtual Event Portal". This portal is now open to all presenters and registered attendees. Please read the information below carefully!
1. GENERAL INFO
1.1 Login to the Virtual Event Portal
To login to the online portal to see the conference timeline, you will need to use your email address (username) and Pin code (see Delegates email). These details have been provided to all registered participants prior to the start of the conference.
Pic. 1 Set your microphone and camera
Pic. 2 Check and update your contact details
1.2. Time Zones
Please note that all timings in the Technical Programme Schedule are in Moscow Time Time (CET) / UTC+3. The only place where you can choose your browser time zone is in your "settings" of the Virtual Event Portal. If you choose this option on the Portal, please make sure to take this difference in timings into account when attending the sessions.
1.3. Refresh Browser
If you cannot see the session anymore or if you are having challenges with your audio please refresh your browser or try to sign-out and to sign back in.
1.4. Connecting with the Meeting Hub
The Meeting Hub allows you to communicate easily with other conference participants through direct chat or video calls. You can also see the full list of registered participants here. Choose the attendee from the list on the left side and click the connect button, after the participant accepts your invitation you will be able to start a chat or video call.
2. CONNECT AS A SPEAKER
2.1. Join as a speaker
If you are assigned as a Presenter or Session Chair you should sign into the session at least 15 minutes before the session start time to test your audio and video connections. Please wear a headset to avoid any feedback issues.
When a session shown in the timeline is about to start, click on ‘Join’.
Important note: Please click on the green ‘Present’ button at least 10 minutes before it is your turn to speak. Up until that point, you will be an audience member.
Once you have clicked the button, you will be added to the ‘Green Room’.
All speakers will remain in the ‘Green Room’ until a few minutes prior to their presentation.
When you are ready, you will be added by the host to the Main Stage.
The Main Stage is the view that the audience can see.
3. LIVE ONLINE CONFERENCE
3.1. TIMELINE OVERVIEW/JOIN A SESSION
You will see the event Timeline on the main screen.
You can scroll down to see the full schedule of the day. You can see the details of each session by clicking on the session bar.
When a session is closed, you can preview a session by clicking on the “Preview” button. Here you can see when the session will start. Extended abstracts are available under the Handouts button on the right.
When a session is about to start, click on ‘Join’.
To view another session, click on “Back to the Timeline” in the top-left of your screen.
3.2. ORAL SESSIONS
Each oral session will have 4-9 presentations, the titles of which can be seen by expanding the Session Information box once you have joined a session.
All of the speakers in the session will give their presentations followed by a 5 min questions time.
You can type in your questions in the ‘Discussion Forum’ section. All questions submitted will be monitored by the chairs, and selected questions will be asked for the presenter to answer.
If your question could not be answered live, you can reach the presenter in the "Meeting Hub" and ask your question directly
3.3. POSTER SESSIONS
Poster presentations documents are available during the entire conference. Select preview on the poster session, you will see the list of presentations, by selecting the presentation you are interested in you are able to see the extended abstract and presentation in the Handouts tab. If you have any questions for the presenter, you can contact him through the Meeting Hub. You can also view poster presentations in the Poster Gallery (menu on the right).
4. SPONSOR VIRTUAL BOOTH
You can visit the Sponsors virtual booth at any time during the event by clicking on the Visit button at the right of the timeline. When you are in the Virtual Exhibition Hall, you can search and browse through the list of sponsors. Clicking on the View Button lets you review the Sponsor’s Information and check any available brochures. You can also choose to connect with members of the Sponsor team via Meeting Hub. If the exhibition is open and the sponsor’s staff is online, you can request a live meeting and you will be placed in a queue. You can always see your position in the queue and when you reach the top of the queue a video meeting with the selected member of the sponsor’s team will begin.
5. TECHNICAL ISSUES?
If you have any questions, you can either use the "Live Support" button on the top right corner of the virtual portal or you can email us spb2020@eage.org.
Instructional Guide EAGE OnAir portal for Participants & Speakers
The conference will be held fully online in our EAGE "Virtual Event Portal". This portal is now open to all presenters and registered attendees. Please read the information below carefully!
1. GENERAL INFO
1.1 Login to the Virtual Event Portal
To login to the online portal to see the conference timeline, you will need to use your email address (username) and Pin code (see Delegates email). These details have been provided to all registered participants prior to the start of the conference.
Pic. 1 Set your microphone and camera
Pic. 2 Check and update your contact details
1.2. Time Zones
Please note that all timings in the Technical Programme Schedule are in Moscow Time Time (CET) / UTC+3. The only place where you can choose your browser time zone is in your "settings" of the Virtual Event Portal. If you choose this option on the Portal, please make sure to take this difference in timings into account when attending the sessions.
1.3. Refresh Browser
If you cannot see the session anymore or if you are having challenges with your audio please refresh your browser or try to sign-out and to sign back in.
1.4. Connecting with the Meeting Hub
The Meeting Hub allows you to communicate easily with other conference participants through direct chat or video calls. You can also see the full list of registered participants here. Choose the attendee from the list on the left side and click the connect button, after the participant accepts your invitation you will be able to start a chat or video call.
2. CONNECT AS A SPEAKER
2.1. Join as a speaker
If you are assigned as a Presenter or Session Chair you should sign into the session at least 15 minutes before the session start time to test your audio and video connections. Please wear a headset to avoid any feedback issues.
When a session shown in the timeline is about to start, click on ‘Join’.
Important note: Please click on the green ‘Present’ button at least 10 minutes before it is your turn to speak. Up until that point, you will be an audience member.
Once you have clicked the button, you will be added to the ‘Green Room’.
All speakers will remain in the ‘Green Room’ until a few minutes prior to their presentation.
When you are ready, you will be added by the host to the Main Stage.
The Main Stage is the view that the audience can see.
3. LIVE ONLINE CONFERENCE
3.1. TIMELINE OVERVIEW/JOIN A SESSION
You will see the event Timeline on the main screen.
You can scroll down to see the full schedule of the day. You can see the details of each session by clicking on the session bar.
When a session is closed, you can preview a session by clicking on the “Preview” button. Here you can see when the session will start. Extended abstracts are available under the Handouts button on the right.
When a session is about to start, click on ‘Join’.
To view another session, click on “Back to the Timeline” in the top-left of your screen.
3.2. ORAL SESSIONS
Each oral session will have 4-9 presentations, the titles of which can be seen by expanding the Session Information box once you have joined a session.
All of the speakers in the session will give their presentations followed by a 5 min questions time.
You can type in your questions in the ‘Discussion Forum’ section. All questions submitted will be monitored by the chairs, and selected questions will be asked for the presenter to answer.
If your question could not be answered live, you can reach the presenter in the "Meeting Hub" and ask your question directly
3.3. POSTER SESSIONS
Poster presentations documents are available during the entire conference. Select preview on the poster session, you will see the list of presentations, by selecting the presentation you are interested in you are able to see the extended abstract and presentation in the Handouts tab. If you have any questions for the presenter, you can contact him through the Meeting Hub. You can also view poster presentations in the Poster Gallery (menu on the right).
4. SPONSOR VIRTUAL BOOTH
You can visit the Sponsors virtual booth at any time during the event by clicking on the Visit button at the right of the timeline. When you are in the Virtual Exhibition Hall, you can search and browse through the list of sponsors. Clicking on the View Button lets you review the Sponsor’s Information and check any available brochures. You can also choose to connect with members of the Sponsor team via Meeting Hub. If the exhibition is open and the sponsor’s staff is online, you can request a live meeting and you will be placed in a queue. You can always see your position in the queue and when you reach the top of the queue a video meeting with the selected member of the sponsor’s team will begin.
5. TECHNICAL ISSUES?
If you have any questions, you can either use the "Live Support" button on the top right corner of the virtual portal or you can email us spb2020@eage.org.