Information for Presenters
We are glad to have you sharing your knowledge at one of our conference! Please find below all useful information to help you prepare for your presentation. If you still have questions concerning abstract submission or technical programme please send an e-mail to abstracts@eage.org
Presenter Name Confirmation
You are herewith requested to complete the Presenter Name Confirmation Form by 05 March 2025. If you are unable to give your presentation, then please inform us as soon as possible but ultimately 05 March 2025 via the Presenter Name Confirmation Form.
If you will not be the presenter of the presentation(s), please kindly provide us with the contact details of the replacing presenter in the Presenter Name Confirmation Form through the above link.
GUIDELINES FOR ORAL AND POSTER PRESENTERS
Oral Presentations
Oral presenters will each have 25 minutes for their presentation:
• 20 minutes for Presentation
• 5 minutes for Q&A
Please download the mandatory PowerPoint Oral Presentation Template for your presentation.
Guidelines for Speakers
A good oral presentation has a clear objective, a well-defined structure and uses clear and simple illustrations.
Objective & Structure
Your objective defines what you wish to achieve with your presentation. To achieve a realistic objective you must consider the characteristics of your audience: their motives for attending your presentation, their interests, their knowledge level and their intentions.
The structure of a good presentation is as follows:
We recommend you to make an overview with the estimated timing of your presentation and to prepare yourself for questions from the audience. Rehearsal of your presentation is strongly recommended! Please note that presenting to a live audience can take a little longer than during a rehearsal.
- Define the subject, give a general outline and state the goals of your presentation in your introduction.
- Work out your presentation in more detail.
- Summarise and draw conclusions, which refer back to your introduction. Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in the first and on the last page of the power point slides.
Technical Discussion
An integral part of a technical presentation is the technical discussion at the end of the presentation. The author should be prepared and able to discuss their paper with their peers in the audience during the last 5 minutes of the time slot. The discussion will be facilitated by the session chair.
If a speaker is not able to come to the event to present their own paper, they may be represented by one of their co-authors. Again, to enable a meaningful technical discussion, the alternative speaker should be familiar with the presented work and its background. The speaker should inform the EAGE office before 05 March 2025 to indicate this.
If the alternate speaker is not familiar with the work and this becomes clear in the discussion, this could lead to rejection of future papers at EAGE events by both the original and the alternate speaker.
Poster Presentations
The poster sessions will focus on interaction and informal exchange of ideas and discussions between participants. All on-site poster presenters have in total 40 minutes to present their work during the poster session, including time for questions. However posters will be on display during all days of the conference. Mount your poster between 08:00 AM and 09:00 AM on the day of the poster session.
IMPORTANT: a poster presenter must be present during the poster session! Posters displayed without a presentation during the poster session will be considered a no-show.
What to Prepare?
A0 Poster (Printed) using mandatory Poster Presentation Template PDF or Poster Presentation Template PPT
In order to obtain a design for your poster which aims to generate active discussion it is recommended to:
• Include the paper reference (abstract number) and presentation title on your poster;
• Place the highlights at eye level (i.e. the upper half of the wall element);
• Divide each poster into at least three equal columns for readability of text. Illustrations may extend over 2 or 3 columns;
• Text and Character Size:
o Word-process all text (including captions) and print on a plain light coloured background.
o Use a minimum font size of 18 points. (Text should be readable from 2 meters away.)
• Illustrations:
o Should have a resolution of 300 dpi to be suitable for printing on A0.o Should be placed large enough on the poster so it is readable from five feet away.
• Poster Format:
o The maximum allowed paper size is A0.
o There is one (1) poster board available per presentation; you are required to use ‘Portrait’ layout for your poster.
Please be very careful that your presentation is scientific and not commercial. In addition, the company logo or trademarks are allowed only in small size on the poster.
Downloads
presentation tips
Industry Specialists Give you Some Useful Tips!
EAGE Video Series
Presenting to a live audience, whether they are a small group of colleagues or dozens of people is something learned from practice. That is why EAGE would like to help you on your way. Six seasoned presenters shared their experience and advice on preparing presentations on how to capture and how to keep the audience’s attention and on what they have learned over the years. The videos address different questions and situations, so whatever your concern is, the answer is here. This teaser introduces all speakers with a short ‘soundbite’. We are delighted that they have shared their advice and experience with us in this new EAGE video series! For all other videos click on the link below.
