Event Organizer expects all involved in the build-up, show days, and breakdown of the exhibition at all levels, to comply with their legal duties. This includes cooperating with us on health and safety matters and taking care of their own health and safety and that of others, whether from within or from outside the company, who may be affected by their actions.

For safety reasons, everyone is required to wear safety shoes, high visibility safety vest, and when applicable hard hat during the build-up and breakdown of the exhibition.

In case of emergency, please inform the Event Organiser.

In case of emergency use the emergency exits to leave the building.

• Always put your own safety first
• Always follow the instructions given by emergency services
• Stay calm and prevent panic

• Stands must remain open, with exhibits on display and booth personnel on duty during opening hours.
• Act that may cause harm o nuisance to others.
• Nailing, shaving, or attaching (with adhesive tape, etc.) to floors, carpets, walls, ceilings, doors, glass, etc. outside of the designated locations of the attached facilities.
• Bringing in fire, dangerous goods, heavy objects exceeding the weight limit, or other items that are deemed inappropriate by the conference venue.
  
• Canvassing in the aisles and public areas of the building and its environment is expressly prohibited.
• Exhibitors must apply equality in their approach to the attendants according to nationality, academic position, or any other factor is against the event policy.
• All live animals are prohibited, with the exception of guide dogs and service animals.
• Companies may not sell food items at their booths. Any drinks dispensed must be served in disposable containers and purely as hospitality to a prospective customer and may not be made available to the passing public.
• Exhibit machinery and vehicles with fuel in the tank are not allowed.
• Emergency exits, signs indicating exits, and access to rooms housing technical facilities must not be blocked or obstructed in any way by the exhibition booths or exhibits.
• Fire alarm equipment, hydrants, fire extinguishers, and signs indicating such equipment should not be removed or obstructed in any way.
• No part of any booth exhibit may overhang any aisle or exceed the boundaries of the booth space rented. All sides of standard booths bordering on aisles are open. On those sides of the booths, no walling is allowed.

Security

The exhibition area is a secured area and only accessible with valid accreditation. EAGE expressly declines responsibility for any loss or damage that may befall the person or property of any exhibitor from any cause whatsoever. 

Insurance

Exhibitors shall ensure that they are fully covered by insurance, including but not limited to, all risks on their property, exhibits, documents and/or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any situations whatsoever, whether by cause of fire, water, accident, theft and/or any other cause. Upon the Event Organiser’s request, a copy of the insurance shall be provided as proof to the Event Organiser that the Exhibitor has sufficient coverage of the insurance.

In addition, the similar applies to all of Exhibitor’s staff and the staff servants, agents or contractors against claims for workman’s compensation. The period, for which such insurance shall cover from the time the Exhibitor or any of theExhibitor’s servants, agents or contractors first enters the exhibition ground up until they vacated the exhibition grounds and all the exhibits and property have been removed.

Noise Level

Exhibitors operating sound-producing equipment must keep the sound at a reasonable volume, of which a sound level of 60 decibels or more (measured at the corner of the stand) will not be exceeded, in order to avoid disturbing other exhibitors. Public address systems, laser shows, radio broadcasts, and other devices used solely to attract attention by sound are prohibited. EAGE reserves the right to regulate and/or restrict any sound.

Live music is NOT permitted. The exception to this is during the Icebreaker/Networking Reception with EAGE approval.

It is not permitted for exhibit staff to hand out any brochures, leaflets, commercial information, gifts, or any other material in the aisles, or any other part of the premises, except for the exhibitors’ own stand.

Non-smoking

Smoking inside the venue is prohibited. (Also applies during Build-up and Tear Down periods.)