Instructions for Participants & Speakers
The conference will be held in a hybrid format through the online portal. This portal will be open to all presenters and registered attendees. Please read the information below carefully!
1. GENERAL INFO
1.1 Login to the Virtual Event Portal
To login to the online portal to see the conference timeline, you will need to use your email address (username) and Pin code (a relevant email will be sent shortly). These details will be provided to all registered participants prior to the start of the conference.
1.2. Time Zones
Please note that all timings in the Technical Programme Schedule are in British Summer Time (BST). The only place where you can choose your browser time zone is in your "settings" of the Virtual Event Portal. If you choose this option on the Portal, please make sure to take this difference in timings into account when attending the sessions.
1.3. Refresh Browser
If you cannot see the session anymore or if you are having challenges with your audio please refresh your browser or try to sign-out and to sign back in.
1.4. Connecting with the Meeting Hub
The Meeting Hub allows you to communicate easily with other conference participants through direct chat or video calls. You can also see the full list of registered participants here.
2. CONNECT AS A SPEAKER OR SESSION CHAIR
2.1. JOIN AS A SPEAKER OR CHAIR
If you are assigned as a Presenter or Session Chair you should sign into the session at least 15 minutes before the session start time to test your audio and video connections. Please wear a headset to avoid any feedback issues.
When a session shown in the timeline is about to start, click on ‘Join’.
Important note: Please click on the green ‘Present’ button at least 10 minutes before it is your turn to speak. Up until that point, you will be an audience member.
Once you have clicked the button, you will be added to the ‘Green Room’.
All speakers will remain in the ‘Green Room’ until a few minutes prior to their presentation.
When you are ready, you will be added by the EAGE host to the Main Stage.
The Main Stage is the view that the audience can see.
If you have submitted your video recording and indicated that you wish to present through video, the EAGE host will play this at the time of your presentation slot.
3.1. TIMELINE OVERVIEW/JOIN A SESSION
You will see the event Timeline on the main screen.
You can scroll down to see the full schedule of the day. You can see the details of each session by clicking on the session bar.
When a session is closed, you can preview a session by clicking on the “Preview” button. Here you can see when the session will start.
When a session is about to start, click on ‘Join’.
To view another session, click on “Back to the Timeline” in the top-left of your screen.
Each oral session will have 3-4 presentations, the titles of which can be seen by expanding the Session Information box once you have joined a session.
Each presenter in the session will give their presentation either live or through a pre-recorded video, followed by a live Q&A.
You can type in your questions in the ‘Live Q&A’ section. All questions submitted will be monitored by the chairs, and selected questions will be asked for the presenter to answer.
Important! :
- To ask a question please type first your Name and Affiliation.
- If your question could not be answered live, you can reach out to the presenter in the "Meeting Hub" and ask your question directly.
4. TECHNICAL ISSUES?
If you have any questions during the conference, you can use the "Live Support" button on the top right corner of the virtual portal.
For any questions before or after the conference please send us an email to abstracts@eage.org.