Information for Session Chairs

General

• Please use a headset when chairing a session. This is to ensure the best audio experience for you and our delegates.
• Google Chrome (version 79+) is advised to use as your web browser. Check our website for more info. 
• Please keep in mind the delay of 20 seconds between what you are saying and what delegates will see and hear (by default you are in the "Control Room" it is advised to stay in the Control Room).
• We ask all speakers to mute themselves when they are not speaking (or else the EAGE Host will mute them).
• Being a chair during a live session at the conference means to guide the session and speakers, get the conversation started between the presenters and the delegates and make sure that timings are kept.

Before NSG2021

Please prepare yourself by:

• Reading the extended abstracts (available through the online conference portal) and if preferred, have it at hand during the session
• Prepare a few questions for each presentation to get the conversation started during the Q&A. It might take a couple minutes after the end of the presentation until the first questions come in.

During NSG2021

Start of the Session

• Log in to the online platform by using the login details we have emailed to you
• Enter the session at least 5 minutes before start time
  
• Select "Join now"

• When you and the speakers join the session you will automatically be on the "main stage" (control room) and your microphone & camera will be switched on
  
  
• Start on time
  
  
• Welcome the participants and mention that the session is being recorded
  
  
• Explain the setup of the session
  
  
• Stay in the ‘Control Room’ during the whole session. Keep in mind that there is a 20 seconds delay between what you say in the Control Room and what the audience sees and hears live
  
  
• Invite viewers to submit questions in writing during the highlight talks, via the Questions tab
  
  
• Start the session by introducing the first presenter (name, affiliation and presentation title). The video presentation will play automatically 
  
  
• After the end of the presentation, you can start the Q&A session
  Note: If the video presentation is longer/shorter than the set time, the Q&A will be adjusted according to the time left
  
  
• Questions will be approved by the EAGE host and will appear under the Questions column. Select questions from this list and read them out loud to the presenter(s)
  
  
• Use your pre-defined questions if there are no questions for a speaker
  
  

If you have any questions or if you need more information, please reach out to us at OnlineEvents@eage.org.