COVID-19 Safety Plan

Status as per 27 August 2021 - subject to change.

COVID-19 restrictions have been almost entirely lifted in mainland France. You must continue to apply basic barrier measures like washing your hands often and respecting social distancing rules. 



  • Masks are mandatory in indoor public spaces (shops, offices, schools etc) and on public transport.
  • Masks are mandatory in all indoor and covered areas of the venue.
  • On flights to and from France it is mandatory to wear a surgical mask or an FFP1, FFP2 or FFP3 type mask, without an exhaust valve, on board.


  • You must present a valid "pass sanitaire" (Health Pass) to access leisure and culture venues and events bringing together more than 50 people.
Upon arrival at the venue, attendees must present a valid health pass.
  • The pass must prove one of the three following items:
    • That you are fully vaccinated;
    • OR that you have been tested (PCR or antigen) with a negative result within the last 72 hrs;
    • OR that you have recovered from COVID-19, attested by a positive PCR or antigen test result, at least 15 days and no more than 6 months old.
  • Passes can be digital (e.g. on the TousAntiCovid app) or in paper form (proof of vaccination or test result). They include a QR code that will be scanned on entry into the venue or event.
  • The French health pass is interoperable with the EU Digital COVID Certificate scheme for travel within the European Union, Iceland, Lichtenstein, Norway, San Marino, Switzerland and the Vatican.
  • Rules may change at any time, please check the French government website before leaving to stay up to date with the rules.


  • PCR and antigen tests are currently free for French residents who are covered by French social security, for French nationals, or if you are asked to take a test.
  • Non-French residents are obliged to pay for tests (Costs vary) 
  • For more information on test locations, please check this map (as of 10 August). It points to several easily accessible places where appointments can be made on the day or in advance, in Bordeaux city centre and on the way to the lake district.

More information on the local measures can be found here (in French), as well as here. However please keep in mind that these may change.

Please consider the required timeframe associated with either option so you can plan ahead accordingly. You can display your test results or proof of vaccination on paper or your smartphone through the EU Digital COVID-19 passport. All proofs should be provided in English, French or German.

You can find the safety plan measures we have taken for our event below. Please note that any and all arrangements may be subject to change.

Upon Arrival at the Venue

As the event is over 50 people, your Health Pass will be checked daily before entering the venue. Note this may cause some delays for you to reach the registration desk or sessions, take this into account when planning your arrival time at the venue.  

Cleaning & Hygiene

Personal Hygiene: EAGE will provide hand sanitising stations, encouraging all participants to regularly wash and disinfect their hands.

Physical Distancing

Registration Process: We will provide quick scan terminals to minimise queuing and contact during the registration process. Please make sure to pre-register well in advance. On-site registration is also possible.

Physical Contact: We request that participants limit physical contact. The exchange of printed materials, such as business cards and sales brochures, will also be discouraged, and digital alternatives will be promoted.

Physical distancing: We will maintain social distancing rules in line with French regulations and venue or other relevant guidance (if any at the time of the event).

Food and beverage: Our catering providers will employ the highest standard of food safety, minimising self-service buffets in favour of pre-packaged food options.

Protect & Detect

Personal protective equipment (PPE): Face masks that cover your mouth & nose are mandatory in indoor public spaces (shops, offices, schools etc) and on public transport. Face masks are encouraged in all indoor and covered areas of the venue.

First Aid: A dedicated team of first aiders will be on site and designated signs will be available in all locations. Please do not attend the event if you are feeling unwell.

Health screening: A proof of vaccination or a negative COVID test will be required before attending Near Surface Geoscience Conference & Exhibition 2021.

Trace and contact: In the event of any positive test results, we will cooperate with the French authorities to trace and contact participants.