Information for Session Chairs
Please read this page carefully as it contains important and helpful information for session chairs.
If you have any questions please feel free to contact us at onlineevents@eage.org.Google Chrome (version 79+) is advised to use as your webbrowser. Please scroll down for tips & tricks to check your browser version.
Please keep the delay in mind of 20 seconds between what you are presenting and what delegates will see and hear.
Online Programme
The Technical Programme is subject to change, therefore please check the online programme.
The event will take pace in Central European Time (CET).
The Event 8-11 December 2020
Please log in to the online conference portal by using the login details we have emailed to you.
Make sure to log in on time, to find your way around the platform and to make sure you can attend sessions in time. Once you are logged in, you will enter the Virtual Lobby. Please note that only sessions that are currently taking place can be attended, it is not possible to enter a session before it officially starts.
To attend a session, please select the day in the Virtual Lobby (underneath the welcome video) and select the session.
Attending a session as a:
• Delegate: your microphone will be muted & camera switched off. Please participate by submitting questions on the right hand side
• Session Chair: you will appear on the main stage and your microphone & camera will be switched on. You or your co-chair chair of the session need to welcome everyone and introduce the presenters at the start of the Q&A. Please mute your microphone when it's not your turn yet.
The session will consist of:
The Event 8-11 December 2020
Please log in to the online conference portal by using the login details we have emailed to you.
Make sure to log in on time, to find your way around the platform and to make sure you can attend sessions in time. Once you are logged in, you will enter the Virtual Lobby. Please note that only sessions that are currently taking place can be attended, it is not possible to enter a session before it officially starts.
To attend a session, please select the day in the Virtual Lobby (underneath the welcome video) and select the session.
Attending a session as a:
• Delegate: your microphone will be muted & camera switched off. Please participate by submitting questions on the right hand side
• Session Chair: you will appear on the main stage and your microphone & camera will be switched on. You or your co-chair chair of the session need to welcome everyone and introduce the presenters at the start of the Q&A. Please mute your microphone when it's not your turn yet.
The session will consist of:
• Video: the session starts with a video of all pre-recorded summaries in that session
• Live Session: live Q&A guided by the Chair(s) of the session
• Please note that there are no live presentations in the session
When chairing we ask you to:
• Use a headset for the best user experience for you and the other delegates.
• Enter the session by clicking on the blue button "Join now"
• Please keep in mind that there is a delay of about 20 seconds between what you are presenting until it will reach the delegates attending the live session.
• Please keep in mind that switching to the "Live Preview" will show you what delegates see but here is the delay of 20 seconds applicable
• We advise to always stay in the "Control Room"
If you have any questions please feel free to contact us at OnlineEvents@eage.org.
When chairing we ask you to:
• Use a headset for the best user experience for you and the other delegates.
• Enter the session by clicking on the blue button "Join now"
• Please keep in mind that there is a delay of about 20 seconds between what you are presenting until it will reach the delegates attending the live session.
• Please keep in mind that switching to the "Live Preview" will show you what delegates see but here is the delay of 20 seconds applicable
• We advise to always stay in the "Control Room"
If you have any questions please feel free to contact us at OnlineEvents@eage.org.
Moderating the Q&A
The Q&A will start after the video with the pre-recorded summaries. As a session chair you will play an important role moderating the Q&A.
The session is scheduled for 55 minutes in total. The EAGE host of the session will inform you when the end time of the session is approaching, by sending an email to you in the portal (top right corner).
We request that you:
- Welcome the presenters and audience to the session;
- Prepare some questions in advance for the presenters in your session, preferably 2 or 3 questions but at least 1.
- Presenters are requested to respond to questions in short and to the point responses, to leave enough time for other questions and presenters.
- Ensure that the available Q&A time is divided equally among the presenters.
Connectivity
To ensure a smooth participation of the event please check your connection beforehand:
• Use this link as a test
• VPN should be disconnected (unless you are located in China)
• Google Chrome is advised as webbrowser
This is very important as some work computers may have different settings that may interfere with your user experience.
VPN
Are you located in the People's Republic of China? Then an additional VPN connection is needed to have access to our online event platform.
If you do not have access to a VPN connection or if the one you use does not give you access to the event platform, best is to use another VPN connection.
The list below includes a number of VPN providers, with various fees and options:
- NordVPN
- ExpressVPN
- VyprVPN
- Surfshark
- PrivateVPN
- Astrill VPN
Please keep in mind that if you need to use a personal VPN connection, you will need to arrange that yourself.
► I am using a VPN but am not located in the PRC and I cannot access the live sessions. What can I do?
If you are using VPN and are not located in the PRC, then it is advised to switch this off.
► I logged in from my office but can’t access the platform. What can I do?
If you log in from your office, your company may have a network with a high security gateway. We recommend you log in from your home network to avoid any such issues on the platform.
To ensure a smooth participation of the event please check your connection beforehand:
• Use this link as a test
• VPN should be disconnected (unless you are located in China)
• Google Chrome is advised as webbrowser
This is very important as some work computers may have different settings that may interfere with your user experience.
VPN
Are you located in the People's Republic of China? Then an additional VPN connection is needed to have access to our online event platform.
If you do not have access to a VPN connection or if the one you use does not give you access to the event platform, best is to use another VPN connection.
The list below includes a number of VPN providers, with various fees and options:
- NordVPN
- ExpressVPN
- VyprVPN
- Surfshark
- PrivateVPN
- Astrill VPN
Please keep in mind that if you need to use a personal VPN connection, you will need to arrange that yourself.
► I am using a VPN but am not located in the PRC and I cannot access the live sessions. What can I do?
If you are using VPN and are not located in the PRC, then it is advised to switch this off.
► I logged in from my office but can’t access the platform. What can I do?
If you log in from your office, your company may have a network with a high security gateway. We recommend you log in from your home network to avoid any such issues on the platform.
Register
Everyone attending the EAGE Online Annual Conference & Exhibition needs to be registered, not registered yet? Don't wait and register today, please have a look at the registration page for more information.
Timezone
The EAGE Online Annual Conference & Exhibition will take pace in Central European Time (CET).
The EAGE Online Annual Conference & Exhibition will take pace in Central European Time (CET).
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