Exhibitors Manual

Welcome to the Online Exhibitors Manual for the Near Surface Geoscience Conference & Exhibition to be held in Belgrade, Serbia from 18-22 September 2022. We are delighted that you have chosen to exhibit at our event.

Please read this manual carefully and make sure you meet all the deadlines; it can save you and the company the inconvenience and additional expense of late order surcharges. More information will follow in due time.

Please do not hesitate to contact us at exhibition@eage.org if you have any questions or require additional information.

This Online Manual provides an Overview of:

Booth Information

Not sure what is included/not included in the booth package that you've purchased? Scroll down below to read more on it!

Next-steps to take

After signing your contract, find out what else needs to be completed before joining us in Belgrade!

Rules & Regulations

Important dates, build up / break down schedule, official opening hours and more.

Find out more

Services & Facilities

Here you can find information about booth services such as furniture, graphics and more.

Find out more


Voucher registration, Guest Passes, Early Exhibition Entrance and more.

Find out more

Badge Scanner

Book your lead system, track your leads, send automated emails and more.

Find out more

Booth Information:

Find out more about what is included or not included in the Booth Package that you've purchased:

  • White-walled panels
  • Materials (e.g. tape, scissors, string) to decorate your booths;
  • One spotlight per 3m2
  • AV Support (only for items not rented/provided by our official supplier)
  • One (1) power socket
  • Additional electrical accessories (e.g. adaptors, extensions)
  • Normal electricity consumption
  • Graphics printing
  • A fascia with name board in a standard style on the open sides of the booth.
  • Furniture

  • Catering

  • Parking space

  • Waste removal during build-up and break down.

Next-steps to take

Step 1:

Check your 'Exhibitors Confirmation' email. Did not receive it or couldn't ind it? Contact us at exhibition@eage.org.

Step 2:

Complete your Company's Profile. Read more about it below.

Step 3:

Submit Fascia Text form.

Step 4:

Order all other extra items e.g. furniture, graphics etc. that you need from our supplier by 22 August 2022!

Step 5:

Need to deliver items to the venue? Contact our official freight supplier, Meritex.

Step 6:

Book your accommodation! 

All exhibitors have the opportunity to complete their company profile. All details will be immediately visible in the online exhibitors list, so do not wait too long and complete your company profile today.

Your completed company details (contact name, email and website) will be included in:

The deadline for completing and/or updating your company profile is 1 August 2022. After this date your changes will only be visible online.

How to Complete your Company's Profile?


Log in to the Exhibition portal.

Log in


Please refer to the 'Exhibitors Confirmation Email' from EAGE for your log-in details. If you have any questions about that, please contact us at exhibition@eage.org.


Once you are logged in, click on 'My Booking' to complete your profile, upload your logo and corporate brochures.


Click on 'My Contact Details' to change these details if needed. 

Important Notice

Stay safe and avoid Exhibitor scams; EAGE has appointed official suppliers for the Near Surface Geoscience 2022 that are mentioned on the "Services" page on this website. In case of any doubt, please do not hesitate to contact us at exhibition@eage.org

  • If you receive an offer to purchase EAGE's delegate list, note that this is a scam as we do not sell our delegate list; 
  • If you are contacted by any hotel agency, note that we do not work with a booking agent for this event;
  • If you receive a document with our name or name of our event(s) listed which offers advertising space on the Fair Guide website or in their directories, please do not sign the form unless you have carefully read and understood the terms contained in the small print. We have no association with this company, nor have we authorized them to use our name or trademark.