Confirm the name of the presenter
In order to be able to present in any session (in person or pre-recorded), all speakers in the technical programme must be registered for the conference.
Submit the online response form by as soon as possible to:
- Confirm the name of the presenter (deadline 10 May 2022, 23:59 CEST);
- Inform us of the replacement presenter (also to be used if submitting co-author is not the presenting co-author);
- Withdraw your presentation (deadline 15 April 2022, 23:59 CEST).
Additional information on the mentioned options is listed below.
Use the form to:
1. Confirm the name of the presenter
When the name of the presenter is confirmed, they will be listed as a 'Confirmed speaker'. In the registration process this is checked to calculate the correct registration fee for presenters.
As soon as the form has been processed, you will receive an automated notification to confirm that you the system will then recognize you as 'Confirmed speaker'.
2. Inform us of the co-author who will replace you as presenter
If a co-author will give the presentation, the submission needs to be moved to their account. To do so, we need the name and email address of the co-author. Please keep in mind that the email address that you mention and the login name used by the co-author to access the EAGE website need to be the same.
If the co-author does not have an account yet, they need to create one on the EAGE website.
3. Withdraw your presentation
If you have to withdraw your presentation, please keep in mind to do so by 15 April 2022 (23:59 CEST) at the latest. If you have to withdraw your presentation after this date, you risk being banned as a speaker for EAGE events for 3 years (see also the Presentation Cancellation Policy).
Presentation format
The conference will be organised as an in person event with hybrid elements.
You are presumed to present in person in Madrid. A pre-recorded presentation video (15 minutes, in video format, mp4 preferred) is requested from all presenters in the technical programme.
If you are not allowed to pre-record your presentation and you cannot join us in Madrid unexpectedly, you risk being banned as a speaker at EAGE events for 3 years.
If you have changed your preferred attendance to online, a pre-recorded video presentation (15 minutes, in video format, mp4 is preferred) is mandatory. Without the pre-recorded video, your presentation will be excluded from the technical programme and you risk being disqualified as a speaker at EAGE events for 3 years.
If you are not allowed to travel the pre-recorded presentation option allows you to participate as a presenter in the technical programme.
Additional information on the videos (summary and presentation videos) is available on the presentation videos page.
N.B.
EAGE reserves the right at all times to make changes in the time schedule, dates, format (hybrid-in person – online), concept of the event.
If, due to circumstances beyond the reasonable control of EAGE the execution of the Event as planned is prevented or impeded, or when the minimum number of Participants needed to operate the Event (or part of the event) is not reached, EAGE has the following rights:
a.) to change the time and /or date of the Event;
b.) to change the venue where the Event takes place;
c.) to change the Format (on-site, on-line or a combination of both) or part of the format, the length, the duration or scope of the event
Access the form
To access the form, use the link with the auto login token from your acceptance email or login with your EAGE credentials on the Presenter Name Confirmation form.
Please keep in mind that the paper numbers of the presentations are listed in the acceptance email.
Questions?
If you have any questions about the form, please feel free to contact us at abstracts@eage.org.
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