NSG2021

Submission Instructions

Submission Deadline for the Technical Programme
The deadline to submit an extended abstract is 2 May 2021, 23:59 CEST (UTC +2).

Anti-Plagiarism Statement
EAGE invites the presentation of new and original material in a range of multi-disciplinary topics in Geoscience and Engineering. The EAGE takes plagiarism very seriously. Therefore, if an extended abstract or paper, after careful review, examination and consideration, is rejected on the basis of plagiarism, ALL authors of the abstract/paper will be denied the opportunity for further abstract submissions for the following three years. Note that this means that NO abstracts/papers from ANY of the authors (as author or co-author on subsequent papers) will be accepted for ANY EAGE event (Annual Meeting or Workshop) for a period of three years starting on the date of the event for which the paper was originally submitted.

Publication
The accepted extended abstract is published on EarthDoc, which is an official EAGE publications, as submitted. Badly written extended abstracts not only reflect poorly on the authors, but also on the association. Many more people read the accepted extended abstracts than those attending the presentation. Therefore, EAGE will only consider properly written and informative extended abstracts that are submitted in line with the template instructions.

Authors are encouraged to submit their material for publication in one of the journals of the association. Acceptance for the conference does not guarantee acceptance for publication in one of the journals.

Cancellation information
In case authors want to withdraw their abstracts please adhere to the following deadlines:

Withdrawal of accepted presentations before 15 July 2021: The extended abstract will be removed from the Programme & Catalogue (P&C) and the related extended abstract will not be uploaded to EarthDoc.

Withdrawal of accepted presentations after 15 July 2021: If the P&C has already been taken into production, the presentation will not be removed. The related extended abstract will not be uploaded to EarthDoc.

Only extended abstracts that have been presented will be (remain) available on EarthDoc. If the presentation has not been given, the related extended abstract will be removed, before or after the event. Therefore, both withdrawn presentations and ‘no-shows’ will be removed!

Please keep in mind that cancellations of presentations after 15 July 2021 may be considered as a no-show and you risk being disqualified from presenting at all EAGE events for the next 3 years.

Note: EAGE cannot be held liable for any loss, damage, direct, indirect or consequential damage as a result of withdrawal, removal or non-removal of the abstract in any way.

Selection Process
The Selection Committee will consider all extended abstracts submitted to the EAGE Head Office through the dedicated online portal and authors will be notified by mid June 2021. The technical programme selection meeting has then taken place and the technical programme with definite session titles and presentation allocation is composed.

Each extended abstract will be reviewed by at least 2 referees prior to the technical programme selection meeting. The selection process is no formality, on average 2 out of every 5 submitted extended abstracts is rejected.

Please note that the results of the review process and the selection meeting are final and correspondence on them will not be possible.

The extended abstracts must be relevant to one of the conference topics. Authors are required to indicate the topic under which their extended abstract should be evaluated by the referees. Authors should also indicate their preference for either an oral or a poster presentation; certain material is more suitable for poster presentations, due to the details that need to be studied and discussed in more depth.

Oral and poster presentations are treated equally.

Presentations
EAGE cannot make any contributions toward coverage of expenses relating to the presentation.

Layout of Extended Abstract
Titles should be relevant and short; please note the maximum amount of words (16).

Extended abstracts must be in English, original and not have appeared in any other publication.

The body of the extended abstract needs to be four (4) full pages in length, paper size A4. Longer or shorter sized abstracts will not be included in the review process and consequently be rejected. The extended abstract should consist of text and appropriate figures supporting the key message. The text should contain at least one figure and references. Four pages of text alone are unacceptable.

Please do not use more than 1 column for text, do not frame the text, and please upload the body of your extended abstract as one document with embedded figures.

Smaller figures may be placed in 2 columns. The caption of these figures may be placed in 2 columns as well but may also be placed in 1 column (alignment justified).

A good extended abstract set in the conference template consists of an introduction, the main description of theory or method broken down as appropriate and illustrated with figures, conclusions, optional acknowledgements and references. It should reflect work that is actually completed at the time of submission and not plans or ideas that are still taking shape in the mind of the author or research that is still highly immature.

The extended abstract must concentrate in itself the essential information of the presentation: purpose, methods, results and conclusions. It should be an abbreviated, informative, accurate representation of the presentation and not a mere recital of the subjects to be covered.

Template usage Extended Abstract

4 full pages, A4 size
Within mandatory template
Do not modify header, footer or font size of the template
Include the title in the first page only
Do not include the summary, authors or affiliations in the pages of the extended abstract
Use font ‘Times New Roman 11 points
Line space single, use standard Word outline level (body text)
Start the body text of your extended abstract directly under the event logo
NO additional empty lines to fill up the page
Margins 2.54 cm on all sides (1”)
Include at least 1 graphic/figure
Include references
Save as PDF. Ensure that the PDF paper size is A4 as Letter format is not allowed.

To check if the printed PDF paper size is still A4, please check that the page size equals 8.26 x 11.69 “ (± 0.01”) or 210 x 297 mm.

The complete list of requirements is included in the mandatory conference template.

The lay-out of the references should be consistent with the style guide for references in the First Break guidance for authors. Please ensure every citation has a reference and vice versa.

Number the figures sequentially, according to their appearance in the text, and check that each figure is cited in the text.

Supply a short caption for each figure; more detailed discussion of the figure can be reserved for the text. Further information about the use of figure captions and figure numbering can be found in the First Break guidance for authors.

For your reference, Example of an extended abstract [PDF:438KB], by courtesy of G.D. Wach.

The Technical Programme is the non-commercial part of the conference, thus authors are expected to take this into consideration when writing their abstracts.

Uploading your abstract
Your extended abstract will be uploaded in several steps using the online submission module. The mandatory template is available in Word and LaTeX. The uploaded extended abstract must be in PDF, other formats are not allowed.
Unfortunately, it is not possible to create or edit a submission via email.

No changes to submission(s) after 2 May 2021
Please note that it is not possible to edit/ revise any part of the submission after the submission deadline. Changing the presenting author to one of the co-authors is still possible.

If your submission is not in line with the requirements, it will not be reviewed and therefore will not be included in the selection process.

Checks of extended abstract - status 'Revision required'
Your extended abstract will be checked against the requirements after the submission deadline. If your extended abstract does not meet the requirements, you will be notified via email and the status of your extended abstract will be set to ‘Revision required’.

Authors of submissions with the status ‘Revision required’ will receive an email to revise their extended abstract. Please keep in mind that the time to revise your submission will be very limited (approx. 3 days upon receiving the email notification). The portal will then close automatically.